Library Assistant – Collection Development

Summary:

Perform paraprofessional work consisting of a variety of clerical tasks related to inter-library loan and the acquisition, cataloging, processing, and routing/rotation of library materials.

 

Essential Duties

 

Acquisitions:

  • Order materials using appropriate software.
  • Check incoming library materials against invoices.
  • Update funding information and status of on-order items.
  • Contact vendors to correct errors in invoices and/or shipments.
  • Assign fund account codes to invoices and submit to the Business Office.
  • Maintain donation paperwork.

 

Cataloging:

  • Find and import appropriate bibliographic records.
  • Edit bibliographic records when appropriate.
  • Create item records.  Print spine and book labels with appropriate information.

 

Interlibrary Loan:

  • Place, receive and fill requests for materials through local library catalog & interlibrary loan.
  • Create temporary records to facilitate the circulation of ILL materials.
  • Process overdues and billing for overdue library materials.
  • Receive payment of service charges and other fees.
  • Discharge materials and prepare them for return to loaning libraries.
  • Pack and unpack materials for delivery.

 

Processing:

  • Prepare new materials for use by attaching various labels, jackets, stickers, and stamps.
  • Mend library materials where possible by replacing jackets, gluing bindings, repairing pages, and ordering replacement parts when necessary.

 

Rotation:

  • Prepare rotations, pack and unpack new materials for all branches & LINK Sites; route requested and rotation items to specified locations.
  • Move tubs/boxes of library materials from area to area within the building.
  • Assign codes in secured database for assigned location of materials after rotation has been completed.
  • Prepare rotation collections for all branches and LINK Sites.
  • Process paging lists.
  • Search for requested materials.
  • Monitor condition of library materials (cleaning and mending), including: books, magazines, and AV materials.

 

Other:

  • Collect/process/deliver/sort/distribute mail to/from post office.
  • Perform discard procedures for library materials that have been withdrawn.
  • Maintain periodical orders with EBSCO, making yearly changes as needed.
  • Maintain newspaper orders with individual publishers, making yearly changes as needed.
  • Assist in establishing policies and procedures.
  • Compile statistical data for reports.
  • Work as a Library Assistant in other departments/areas as trained.
  • Participate in Regional Library teams, committees and projects.
  • Attend meetings and training as required.
  • Assist in training staff and overseeing volunteers.
  • Other duties consisting of similar and related tasks or of a logical work assignment to the position as directed by the Collection Development Librarian and the Regional Library Director.

 

Competency:

  • Able to interact with the public and library staff in a friendly, tactful and diplomatic way using excellent verbal and written communication skills.  Must be flexible to deal with interruptions while maintaining composure.
  • Good customer service skills and experience.  Ability to focus on customers.
  • Willing to initiate communication with customers, and willing and able to take the initiative to solve customer’s issues.
  • Professional in attitude and behavior towards everyone – customers and co-workers.
  • Knowledge of computer office software with accuracy and attention to detail and keyboarding proficiency.
  • Able to effectively use the Internet, email, etc., and learn other emerging technologies.
  • Able to learn and operate an automated library catalog and interlibrary loan resources system with a high degree of efficiency.
  • Able to organize work, set priorities, use time effectively, and work independently to meet deadlines.
  • Able to adapt readily to change.
  • Able to interpret library policies and procedures.
  • Able to exhibit enthusiasm and initiative for duties.

 

Qualifications:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education/Experience:

  • A high school diploma required.
  • Some experience in a library or related clerical work.
  • Customer service experience preferred.

 

Language Ability:

Able to communicate clearly using English, both written and oral.

 

Certificates and Licenses:

Valid drivers license required.

 

Supervisory Responsibilities:

None.

 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Able to stand for long periods of time as needed.
  • Able to lift and carry library equipment up to 40 lbs.
  • Able to use a dolly to safely move tubs of books from one part of the building to another.
  • Must be able to reach or bend to retrieve materials on low or high shelves.
  • Must be able to use hands to grasp a barcode scanner for extended periods of time. The hands are also used to finger, handle or feel and for keyboarding.
  • Specific vision abilities required by this job are close vision and the ability to adjust focus.

 

General Notes:

This job description is not intended to be all-inclusive, additional details will be specified by the supervisor or Regional Library Director.  The employee will also perform other reasonable business duties as assigned by the supervisor or other management staff.  Management reserves the right to change job responsibilities, duties and hours as needs prevail.  LARL is an at-will employer.  This job description is a guideline and does not constitute a written or implied employment contract.

 

 

Working Conditions:

40 hours per week. Benefits include paid holiday, vacation, & sick leave; paid single health insurance policy; paid life insurance; optional dental insurance; optional flexible spending plan; optional deferred compensation plan; Public Employees Retirement Association (PERA) matching deduction; Social Security (FICA); union membership (AFSCME); six-month orientation period.  Place of employment is the Lake Agassiz Regional Library Regional Office, located in the lower level of the Moorhead Public Library.

 

Salary:   $9.46 per hour

 

To Apply:  

Application forms are required and should be submitted to: Human Resources, Lake Agassiz Regional Library, 118 5th St S, Moorhead, MN  56560, E-mail: larlhr@larl.org Fax:  218-233-3757.  Applications accepted until the position is filled.