Meeting Room Policy

“The American Library Association affirms that all libraries are forums for information and ideas…Libraries which make exhibit spaces and meeting rooms available to the public they service should make such facilities available on an equitable basis regardless of the beliefs or affiliations of individuals or groups requesting their use.”
…From American Library Association, LIBRARY BILL OF RIGHTS

Under the provisions of Minnesota Statutes, Section 134.2, and the LARL Agreement, the Lake Agassiz Regional Library Board of Trustees is responsible for governing the use of meeting rooms. These rooms are intended to provide space for library activities and for use by organized groups and associations for public or private meetings in which no admission fee is charged, with the exception of approved educational courses.  Meeting rooms will be available to organizations engaged in educational, cultural, intellectual or charitable activities.

Library sponsored activities have priority in consideration of the rooms. Reservations can be made for use of a room by contacting the library and following local branch guidelines. Reservations are made on a first come, first serve basis.  If a particular day or time is in high-demand, library staff may intervene so that groups can use the space on an equitable basis. Forms which report the usage of meeting rooms must be completed.  Contact the library to inquire about available equipment.

The meeting rooms are available for free use during hours when the library is open. There will be no after hours use except in buildings where it is not necessary to have library staff supervision (Breckenridge, Crookston and Detroit Lakes).

Groups must allow reserved time to set up and take down the tables, chairs, and special equipment before and after the meeting. Staff is not available to help set up or to clean up meeting rooms. The use of rooms should be completed at least 10 minutes before library closing time.

Groups are responsible for discipline, restricting themselves to use of the requested room(s) and leaving facilities in clean condition and good repair. A supervising adult is to be present for groups of children and young adults. The library cannot be responsible for storing material for groups using a room. If the librarian determines misuse of the meeting rooms, the group may lose its privilege for future use and/or a $25 service charge may be levied against the group (Signatory on the “Report on Use of Library Meeting Rooms” form will be held responsible.) Restitution must be made to the library for any damage to library facilities by the group or individuals association with the group.

USE OF MEETING ROOMS DOES NOT INDICATE THE LIBRARY ENDORSES ANY CAUSE OR ACTIVITY.