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Library Assistant (Collection Development) – Regional Office, Moorhead, MN (30 Hours/Week)

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Summary:

This is a first-level position that supports the mission of Lake Agassiz Regional Library to enrich lives and strengthen communities; the position requires contact with library staff.  Performs work consisting of a variety of clerical tasks related to inter-library loan and the acquisition, cataloging, processing, and routing/rotation of library materials.

Essential Duties:

Acquisitions & Cataloging

  • Order materials using appropriate software.
  • Check incoming library materials against invoices.
  • Update funding information and status of on-order items.
  • Assign fund account codes to invoices and submit them to the Business Office.
  • Maintain donation paperwork.
  • Find and import appropriate bibliographic records.
  • Edit bibliographic records when appropriate.
  • Create item records.
  • Print spine and book labels with appropriate information.
  • Maintain periodical orders, making yearly changes as needed.

Interlibrary Loan

  • Place, receive and fill requests for materials through local library catalog & interlibrary loan.
  • Create temporary records to facilitate the circulation of ILL materials.
  • Process overdues and billing for overdue library materials.
  • Receive payment of service charges and other fees.
  • Discharge materials and prepare them for return to loaning libraries.
  • Pack and unpack materials for delivery.
  • Compile statistical data for reports.

Processing

  • Prepare new materials for use by attaching various labels, jackets, stickers, and stamps.
  • Mend library materials where possible by replacing jackets, gluing bindings, repairing pages, and ordering replacement parts when necessary.

Rotation

  • Prepare rotations, pack and unpack new materials for all branches & LINK Sites; route requested and rotation items to specified locations.
  • Move tubs/boxes of library materials from area to area within the building.

Other

  • Collect/process/deliver/sort/distribute mail to/from the post office.
  • Opening and closing procedures for the regional office.
  • Assists customers by directing questions to appropriate staff.
  • Responsible for keeping workspace clean and attractive.
  • Scanning and packing books for Better World Books.
  • Perform discard procedures for library materials that have been withdrawn.
  • Assist in establishing policies and procedures.
  • Work as a Library Assistant in other regional office departments/areas as trained.
  • Participate in Regional Library teams, committees and projects.
  • Attend meetings and training as required.
  • Assist in training staff and overseeing volunteers.
  • Performs related duties as assigned.

Competency:

  • Able to communicate effectively and interact in a friendly, tactful and diplomatic way.
  • Willing to initiate communication and engage with customers/staff.
  • Must be flexible to deal with interruptions while maintaining composure.
  • Able to maintain confidentiality and provide outstanding customer service.
  • Able to work independently or as part of a team.
  • Able to be flexible and continuously learn, unlearn and relearn.
  • Professional in attitude and behavior towards everyone – customers and coworkers.
  • Knowledge of common computer software and keyboarding proficiency.
  • Able to effectively use the internet, email, social media and emerging technologies.
  • Able to learn and operate the web catalog and ILL system with a high degree of efficiency.
  • Able to organize work and set priorities to meet deadlines.
  • Accuracy and attention to detail.
  • Able to adapt readily to change.
  • Able to interpret and follow library policy and procedures.
  • Exhibits enthusiasm for library services and library related tasks.

Qualifications:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience/License:

  • A high school diploma.
  • Library, customer service, or related work experience preferred.
  • A valid driver’s license.

Language Ability:

Able to communicate clearly using English, both written and oral.

Supervisory Responsibilities:

None

Work Environment:

The noise level in the work environment is usually quiet.

The work schedule includes day hours Monday-Friday.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Able to stand, walk, crouch, stoop, squat, twist, climb, push/pull, up to 40 lbs.
  • Able to use hands to grasp a barcode scanner and keyboard for extended periods of time.
  • Specific vision abilities required by this job are close vision and the ability to adjust focus.
  • Able to use a dolly to safely move tubs of books from one part of the building to another.
  • Ability to drive to other locations as needed.

Working Conditions:

30 hours per week. Benefits include paid holiday, vacation, & sick leave; paid single health insurance policy; paid life insurance; optional dental insurance; optional flexible spending plan; optional deferred compensation plan; Public Employees Retirement Association (PERA) matching deduction; Social Security (FICA); union membership (AFSCME); six-month orientation period.  Place of employment is the Lake Agassiz Regional Library Regional Office, located in the lower level of the Moorhead Public Library.

Salary:   $12.17 per hour

To Apply:  

Application forms are required and available at larl.org/about/jobs and should be submitted to: Human Resources, Lake Agassiz Regional Library, 118 5th St S, Moorhead, MN  56560, E-mail: larlhr@larl.org  Fax:  218-233-3757.  Applications accepted until the position is filled.

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